I, the undersigned, acknowledge receipt of the above-listed passports and confirm that I will be responsible for their safekeeping and return as per company policy / agreed terms.
[DD/MM/YYYY]
Subject: Handover of Passports – [Employee Names / Reference No.]
Dear [Receiving Person’s Name],
Signature: _______________ Name: ___________________
Copy to: [HR / Admin / File]
From: [Name of Handing Over Person] [Designation] [Department]
Signature: _______________ Name: ___________________ Designation: _____________ Date & Time: _____________
To: [Name of Receiving Person/Department] [Designation] [Company/Organization Name]
Signature: _______________ Name: ___________________ Designation: _____________ Date & Time: _____________
Please find below the details of passports being handed over from [Handing Over Department/Person] to [Receiving Department/Person] for the purpose of [visa processing / travel arrangement / safekeeping / other: ______].
| Sl. No. | Full Name (as on passport) | Passport No. | Date of Issue | Place of Issue | Validity (Date of Expiry) | |---------|----------------------------|--------------|----------------|----------------|-----------------------------| | 1 | [Name] | [Passport No.]| [DD/MM/YYYY] | [City, Country]| [DD/MM/YYYY] | | 2 | [Name] | [Passport No.]| [DD/MM/YYYY] | [City, Country]| [DD/MM/YYYY] | | 3 | [Name] | [Passport No.]| [DD/MM/YYYY] | [City, Country]| [DD/MM/YYYY] |
[ ] Visa application [ ] Travel arrangement [ ] Immigration process [ ] Other: ___________________
[Number]